Database/Direct Mail Assistant
Harrisonburg-Rockingham Free Clinic
25 W. Water Street
Harrisonburg, VA 22801
Date: June 2007
Contact: Rose Garrison, Resource Development Director 540-437-4961
Specifics:
This is a volunteer opportunity requiring 10-15 hours/week. Work time is flexible. Interested candidates should complete the volunteer application at www.hrfreeclinic.org
Chief objective of the position:
Ensure that donations are accurately recorded, tracked and reported and the Resource Development Director has the administrative support needed to effectively raise funds and manage public relations and outreach.
Primary purpose of the position:
1. Enter data in the donor database and produce acknowledgement letters
2. Produce reports and queries as needed
3. Provide support for direct mail/public outreach activities
Core Responsibilities and Measures:
1. Enter donations, deposits, and other pertinent information in the database. Entries are made within seven working days of receipt and are checked for accuracy. Glitches are reported to supervisor
2. Produce donor acknowledgement letters
Letters are checked for accuracy and completed within seven working days of receipt.
3. Update donor records
Entries, such as deaths and significant donor events, are made and reported to supervisor each week.
4. Produce reports and queries
Cross check reports and queries for accuracy
5. Assist in the direct mail process including newsletters and donor appeals
Direct mail pieces (generally three/yr) are produced and mailed in accordance with the pre-arranged schedule.
6. Help with other projects related to resource development as time allows
Overriding departmental value:
Maintain positive relationships with coworkers, volunteers, patients, and others based on courtesy, compassion, and respect.
Qualifications:
General knowledge of fundraising, especially database management and direct mail helpful. Some college is preferred. Strong computer skills in word processing and spreadsheet applications required. Other computer skills, such as Access, PowerPoint and desktop publishing, are helpful.
~Lois
